Those who are no longer members of the University due to graduation, completion, retirement, etc. cannot use the University’s Microsoft 365 services.
The accounts are deleted after a certain period from graduation, completion, or retirement.
(The accounts of part-time employees who are rehired after their term of employment are also deleted after a certain period whenever they retire.)

When an account is deleted, it will be deleted from the teams it belonged to as well.　However, what it had post to these teams remain.

Therefore, the team owner needs to take the following actions.

【Notes】

• If rehired
  • The account may be available if there is a short period before rehiring. (To find out if the account is available, please contact the center by themself using the contact form.)
  • Even a user who signs up for a new account with the same name and description as their previously deleted one is treated as a new user and needs to be added to the team again.
    (If “問題が発生しました(something wrong…)” and it fails to add the account to the teams it used to be member, please take a break before do it again.)
  • Due to the caching feature, some tools may keep the deleted usernames for a while.

※The above is based on Microsoft’s response as of November 2021.

【Others】

• Please refer to the following page
  On the files posted or uploaded to Teams, OneDrive for Business, or SharePoint by those who graduated, completed, or retired for information about the treatment of files written or uploaded on Teams, OneDrive for Business, and SharePoint by those who have graduated, completed, or retired.

Those who are no longer members of the University due to graduation, completion, retirement, etc. cannot use the University’s Microsoft 365 services.
The accounts are deleted after a certain period from graduation, completion, or retirement.
(The accounts of part-time employees who are rehired after their term of employment are also deleted after a certain period whenever they retire.)

When an account is deleted, it will be deleted from the teams it belonged to as well.　However, what it had post to these teams remain.

Therefore, the team owner needs to take the following actions.

【Notes】

• If rehired
  • The account may be available if there is a short period before rehiring. (To find out if the account is available, please contact the center by themself using the contact form.)
  • Even a user who signs up for a new account with the same name and description as their previously deleted one is treated as a new user and needs to be added to the team again.
    (If “問題が発生しました(something wrong…)” and it fails to add the account to the teams it used to be member, please take a break before do it again.)
  • Due to the caching feature, some tools may keep the deleted usernames for a while.

※The above is based on Microsoft’s response as of November 2021.

【Others】

• Please refer to the following page
  On the files posted or uploaded to Teams, OneDrive for Business, or SharePoint by those who graduated, completed, or retired for information about the treatment of files written or uploaded on Teams, OneDrive for Business, and SharePoint by those who have graduated, completed, or retired.

Those who are no longer members of the University due to graduation, completion, retirement, etc. cannot use the University’s Microsoft 365 services.
The accounts are deleted after a certain period from graduation, completion, or retirement.
(The accounts of part-time employees who are rehired after their term of employment are also deleted after a certain period whenever they retire.)

When an account is deleted, it will be deleted from the teams it belonged to as well.　However, what it had post to these teams remain.

Therefore, the team owner needs to take the following actions.

【Notes】

• If rehired
  • The account may be available if there is a short period before rehiring. (To find out if the account is available, please contact the center by themself using the contact form.)
  • Even a user who signs up for a new account with the same name and description as their previously deleted one is treated as a new user and needs to be added to the team again.
    (If “問題が発生しました(something wrong…)” and it fails to add the account to the teams it used to be member, please take a break before do it again.)
  • Due to the caching feature, some tools may keep the deleted usernames for a while.

※The above is based on Microsoft’s response as of November 2021.

【Others】

• Please refer to the following page
  On the files posted or uploaded to Teams, OneDrive for Business, or SharePoint by those who graduated, completed, or retired for information about the treatment of files written or uploaded on Teams, OneDrive for Business, and SharePoint by those who have graduated, completed, or retired.